In the auditing profession, there is a constant need for managing the entire process in an efficient and effective way. Right from the time an audit assignment has been accept until the final issue of the audit report, there are so many processes going on and tracking them perfectly can be a very challenging task for the auditors and their managers. Most of the auditors log these activities ( for example, client visit details, timesheets, and employee management) using spreadsheets, and a lot of those can take up unnecessary space in one’s computer.
We have developed a solution for audit in order to streamline their business processes and smoothen its operations in the long run.
”THE AUDIT TRACKER” is a project management tool by Odoo, that is exclusive design for auditors. Audit Tracker is a simple yet comprehensive solution for controlling and tracking the entire audit process. In Audit Tracker, the user can create a new work, assign tasks (subworks) to fellow auditors, controlled user access, and complete flow of information from the beginning to the end of a particular audit assignment. Using Audit Tracker, organizations can be assure that findings are being resolve on time with clear accountability and commitment
Especially, some of the key features in Audit Tracker is helpful for audit firms, as compared to a generic project management tools as shown below:
1. Audit task management and tracking
An auditor or manager can assign their fellow/subordinate auditors to different subworks. In this way an audit team can divide their given audit work into smaller manageable tasks.
2. Maintaining audit sections and its checklists
As we know, auditors will have different checklists that are being prepared and used while performing a particular assignment. Usually, the auditor carries a paper print out of the checklist while going for the audit fieldwork. These checklists are fed into the system, as per each section head.
Notably the sections are basically the different accounting sections that can be seen in a trial balance (example: Assets, Liabilities, Income, Expenses).
The checklist as shown below, is based on the selected section.
3. Internal communication and document sharing
This is a discussion board, where an auditor will get notifications from his colleagues or seniors in order to assign tasks or notify the completion of a particular task assigned to them.
Users can also log an internal note and attach any documents so that the senior auditors can review their work.
4. Timesheet management enabled with a mobile app
A mobile application has been develop to log in timesheets to the system. The entries will be update real time in the systems.
5. Attaching documents relevant to the audit work
During the final review, we can attach the file that has to be sent for review. In this case, the auditor can attach all his workings and findings from the audit assignment so that the managers can do their final review.
6. Client visit scheduling
Audit Tracker has an in built calendar for scheduling important meetings or client visits.
Audit Tracker’s Invoicing module can be use for preparing invoices to their customers for final billing after the audit work has been complete and close.