Changes brought in PDC module:

In earlier pdc module, when a payment is registered, a pdc record would be created in draft state and the payment would get posted. Also, the invoice will become paid. The pdc could be submitted later. In the new pdc module, a field called Type has been added, it can be either: regular or pdc. The payment is posted, when submit button in corresponding pdc is clicked.

• If type is Regular, when payment is registered, a pdc record would get created and submitted. The payment will get posted and the invoice will become paid.
• If type is PDC, when payment is registered, a pdc record would get created in draft state. The payment will not be posted and will also be in draft The invoice will remain in open state. Now, when the corresponding draft pdc is submitted, the payment would get posted and invoice will become paid.

In earlier pdc module, when pdc was cleared or rejected, a journal entry will be created in draft state. In the new pdc module, when pdc is cleared or rejected, the journal entry will get created and become posted.

Overview of the New Payment Procedure:

Procedure for Customer Invoice Payment through PDC Cheque:

1. PDC Cheque Creation for Multiple/Single Invoice(s):

Cheques can be created for multiple invoices by selecting the invoices and clicking on the “Register Payment” option in Action dropdown. This will bring up a form where payment option can be selected as Cheque in Payment Journal field. On selecting this option, the Cheque No, Cheque Date, Cheque Bank will need to be specified and Type can be selected as PDC.

Upon clicking on Validate button, a cheque will be created in draft state which can be seen in Accounting → PDC Management → Post Dated Cheque → PDCs Received. The invoices will remain in open state.

In the same way, cheque can be created for single invoice also as shown in below images.

As it can be seen, a draft cheque has been created. The invoice will remain in open state.

2. PDC Cheque Submission for Multiple/Single Invoice(s):

Multiple cheques can be submitted together, by selecting the cheques and clicking on Submit Cheques in Action dropdown.

This will bring up a form where Submit Date and Bank Journal can be selected.

 Upon clicking on Submit button, the cheques will get submitted and the invoices will become paid as shown in below images.

 Single cheque can also be submitted in the same way.

Procedure for Customer Invoice Payment through Regular Cheque:

1.Regular Cheque Creation & Submission for Multiple/Single Invoice(s):

Cheques can be created for multiple invoices by selecting the invoices and clicking on the “Register Payment” option in Action dropdown.

This will bring up a form where payment option can be selected as Cheque in Payment Journal field. On selecting this option, the Cheque No, Cheque Date, Cheque Bank will need to be specified and Type can be selected as Regular. The Bank Journal will also need to be specified.

Upon clicking on Validate button, a cheque will be created in submitted state which can be seen in Accounting → PDC Management → Post Dated Cheque → PDCs Received. The invoices will become paid automatically.

Single cheque can also be created and submitted in the same way.

Additional features in the new PDC module:

1. PDC payment option added in register payment wizard of invoice tree view.
2. Option for submitting/clearing multiple cheques, from pdc tree view action dropdown.
3. Cancel option in cheque (PDC) in draft and submitted state. This will call the cancel function of the related payment also if the payment is not in draft state. See the below images for reference.

The below 2 images show a cheque and the payment related to it which is in posted state.

When the Cancel button is clicked, the cheque will get cancelled and go to Payment Cancelled state. Also, the payment will go back to draft state as shown in below images.